Legal Assistant

in Chicago, IL

Job #:269770

Practice Area: IT

Date Posted: 11/08/2018

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Ettain group has an opening for an Administrative Assistant within a legal team at a large financial company in Chicago, IL.

Job Summary

This position performs a wide variety of tasks such as typing, formatting, and editing correspondence, filing, setting up hearing rooms and processing arbitrator payments. This is highly skilled administrative work in which incumbents are proficient in their assigned roles and working under direct supervision

Job Responsibilities

  • Generates and mail letters and correspondence including acknowledgement of receipt, deficiencies, service, overdue answers, invoices, list of arbitrators, case packets, witness lists, motions, awards and post-award proceedings.
  • Processes hearing process fees and generates and mail invoices.
  • Selects Chair of panels and generates and mail notice to the parties.
  • Inputs hearing dates in system.
  • Reserves hearing rooms and prepare rooms for hearing on premises.
  • Makes reminder of hearing calls to parties and arbitrators.
  • Cleans hearing rooms after hearings and arranges for box storage.
  • Closes the hearings and processes arbitrator honorarium.
  • Reviews arbitrator expense reports for submission to Finance.
  • Fulfills tape requests.
  • Files correspondence and other material promptly.
  • Prepares files for storage.
  • Maintains electronic and physical file and enters all case-related information in the notes screen in accordance with established protocols.
  • Cross-trained on job functions of Logistical Assistants and acts as backup.
  • Trains and provides guidance to junior clerical employees.

Job Requirements

  • Associates or a Bachelor’s Degree
  • Four years of related administrative experience.
  • Knowledge of office procedures, grammar, punctuation, and spelling.
  • Ability to work with sensitive and confidential information.
  • Proficiency in the use of word processing, spreadsheet, and presentation software is preferred.
  • Keyboard 55 words per minute is preferred.
  • Experience providing guidance and work direction to other employees

Job Location

Chicago IL

How to Apply

Please apply online and reach out to Braelynn Wiggins bwiggins@ettaingroup.com

ettain group

ettain group is the talent solutions company dedicated to the best match for people and employment opportunities in IT, healthcare IT and digital creative. Top employers and highly skilled talent throughout the U.S. select ettain group for an unparalleled recruitment experience. Our culture empowers teams to deliver with flexibility based on market intelligence. We recruit resources, own projects and manage programs to offer a wide range of IT development and talent solutions to our clients and candidates. To learn more about ettain group visit ettaingroup.com. To explore job opportunities with ettain group, visit ettaingroup.com/job-board.aspx.

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